Wessex Advanced Motorists Privacy Notice

Who we are

Wessex Advanced Motorists is an independent registered UK road safety charity, affiliated to IAM RoadSmart, as part of their support for Associate Members preparing for the advanced test. We help to improve driver and rider skills through coaching and education.

Wessex Advanced Motorists is run by volunteers, who represent a unique resource with unparalleled experience and expertise. We also provide a social focus meeting and enjoying the company of fellow driving and motorcycling enthusiasts.

Wessex Advanced Motorists acts as the data controller/data processor when collecting and processing your data.

This Privacy Notice covers Wessex Advanced Motorists in relation to the collection and use of the information you give us. We may change this Policy from time to time. If we make any significant changes we will advertise this on our website or contact you directly with the information. Please check this page occasionally to make sure you are happy with any changes.

If you have any questions about this Notice or concerning your personal information please contact us using the details provided at the bottom of this Notice.

Our basis for processing your personal information and what we use it for

Wessex Advanced Motorists aims to be very clear when we collect your personal data and will not do anything you wouldn’t reasonably expect in order to provide the products and/or services that you request, to communicate with you, and to personalise our information we send to you.

We will process your personal data because it is necessary for the performance of a contract. For example, if you purchase a driving course or for the mailing of newsletters or invitations to events.

How do we use your information?

We use your information to:

• Arrange and manage your Advanced Driving Course (our obligation arising from your purchase via IAM RoadSmart)
• Manage your membership of the Group. For example, send you membership renewal notices or invitations to general meetings
• Send you newsletters
• Send you invitations to events and outings

Pictures, videos and written updates of Wessex Advanced Motorists events and activities at which you may be in attendance, or referred to by name, may also be regularly published on social media sites, in group newsletters/magazines and on group related websites.

What type of information we collect and how we use your information

We will use your personal information in a number of ways that reflect the legal basis applying to the processing of your data. To enable us to contact you in relation to an enquiry you have made, Group events and to manage your membership.

The personal data that we collect from you is:

• Name
• Postal address
• Phone numbers
• Email address

We collect information to enable us to contact you in relation to an enquiry you have made, relevant products or services, Group meeting and events you may be interested in.

We may ask for additional information from you in order to deliver the specific product or service purchased.

As required by the General Data Protection Regulation, we follow strict security procedures in the storage and disclosure of information you have provided to us. You have the right to object to this processing. Please bear in mind that if you object this may affect our ability to deliver the products and services you have requested.

Disclosure of information to third parties

Wessex Advanced Motorists will not share your details with third parties except:

• where we have your permission
• where we are required to deliver your product or service
• where we are required by law and by law enforcement agencies, judicial bodies, government entities, tax authorities or regulatory bodies around the world

Third parties may deliver some of our products to you or provide all or part of the service requested by you. In these instances, whilst the information you provide will be disclosed to them, it will be kept secure, it will only be used for the administration of the service provided and to maintain management information for business analysis. In order to deliver these products and services, Wessex Advanced Motorists may pass on your details to IAM RoadSmart for the administration of the service.

We may also disclose your personal information if we are required to do so under any legal obligation and may use external data for the purposes of fraud prevention and credit risk reduction, or where doing so would not infringe your rights, but is necessary and in the public interest.

How we use cookies

Please refer to the IAM Privacy Notice

How long do we keep your information?

We will hold your personal information for as long as it is necessary for the relevant activity. By way of example, we hold records of payment you make for at least six years so we can fulfil our statutory obligations for tax purposes

We may retain information after your association with us has come to an end. Some information may be retained indefinitely for historical, statistical or research purposes. As stated below, you have the right to require us to erase personal data.

Your rights

You have a number of legal rights to control what Wessex Advanced Motorists can do with your information. For example:

• the right to be informed about the collection and use of your personal data
• the right to access the information we hold about you
• the right to correct or update information we hold about you
• the right to have the information we hold about you erased
• the right to restrict or suppress your personal information
• the right to obtain and reuse your personal data for your own purpose
• the right to object to the processing of their personal data in certain circumstances

Please note that:

In some cases, exercising these rights may mean that we are no longer able to provide you with our products and services.

We will not administer requests by a third party unless accompanied by evidence that the third party is entitled to act on behalf of the individual.

Please also note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

Changes to this Privacy Notice

This Notice may be changed from time to time. If we make any significant changes we will advertise this on our website or contact you directly with the information.

Do please check this Policy each time you consider giving your personal information to us.

Contact us

Please contact us if you have any questions about our privacy policy or information we hold about you, via email to: Secretary@wesseam.uk

This Policy was last updated on 12^th July 2019